BASIC INSTRUCTIONSUtilizing ARK, the Astrophysics Research Knowledgebase, a service of NASA's High Energy Astrophysics Science Archive Research Center, RPS provides a facility for filling out the Fermi Guest Investigator proposal cycle forms, as part of the ROSES NRA. Electronic submission of the proposal forms is required. The technical/scientific/management justifications must also be submitted electronically, uploaded as a single PDF file after the initial submission of the electronic proposal forms. Please note that this PDF cannot exceed 10MB in size. In order to access the Fermi RPS web form, you must first create an ARK account and/or join the "Fermi Guest Investigator RPS (FERMI)" group. If you already have an ARK account, login first and select "Join Group" from the menu next to "Fermi Guest Investigator RPS (FERMI)" and then click on the Submit Changes button. If you do not already have an ARK account, enter your e-mail address in the input field provided and click on the check box next to "Fermi Guest Investigator RPS (FERMI)" and then click on the Join ARK button. Check your e-mail and click on the activation code found therein. Fill out the ARK registration form and submit. Next, proceed to the Fermi Guest Investigator RPS web form and fill out the form as directed below. Targets can be added at the end of the form or by clicking the Add Targets button at the top or bottom of the page. The Add Targets button can be used to add blank targets or to upload a plain text file containing a list of target names and/or positions. Please note that this latter method will only fill in the fields for the target name and position; you may still need to enter other information (observation time, instrument parameters, constraints, etc.) for each target using the web interface. Alternatively, after adding some targets, you can use the Save button to download a plain text representation of the ARK form, which you can edit in your favorite text editor and then Reload into ARK. Note that the file format used by the Reload mechanism is the same as the format of the files generated by the Save button. After you have filled out the form, click the Verify button to make sure you have entered the form information correctly. If the form does not validate, ARK/RPS will identify the reason(s) for non-verification, which you will need to correct. Once the form verifies successfully, a Submit button will appear, allowing you to you to submit the proposal to RPS. The PostScript, PDF, and LaTeX buttons can be used to generate formatted versions of the proposal forms. We recommend that PIs keep formatted copies of the forms for their personal records, but it is not a required part of the proposal submission process. After clicking on the Submit button, go to your Recent Activity page. Summary information for the proposal that you just submitted should be listed here, indicating that you have successfully submitted your Fermi proposal forms to RPS. You may now upload your technical/scientific/management justifications in PDF format. From the Recent Activity page, click on the Files button next to the proposal you submitted, and then click on the Upload button and follow the instructions on that page. After you have successfully uploaded your scientific justification, you have completed your RPS electronic submission. Note: After submission and before the proposal deadline, you may still Modify or Discard your proposal using the appropriate buttons on the Recent Activity page. The Files button also enables you to Download, Discard, or Replace any file that you previously uploaded. Additional information on how to use RPS and the answers to some frequently asked questions can be found on the RPS Quick Help page. Questions specific to the Fermi Guest Investigator Program should be submitted to the Fermi Science Support Center Help Desk. Short descriptions of the forms and fields are below. The fields are listed in the same order as found on the web page. The labels for the fields in the web form will link to the appropriate field description below. FORM/FIELD-SPECIFIC INSTRUCTIONSCover PageThis section contains fields for the proposal title, the type of proposal, the proposal abstract, and information about the Principal Investigator of the proposal, such as name, institution, address, telephone number, etc.Proposal TitleThe title of the proposal. Up to 120 characters are allowed. Required.Abstract800 characters maximum. Abstracts exceeding this limit will cause an error. Required.Subject CategoryThe type of object(s) to be studied in the proposal. Required. Specify one of the following categories:
Active Galactic Nuclei
Gamma-Ray Bursts
Pulsars
Stars
Supernovae, Novae, SNRs and Diffuse Emissions
Galaxies and Clusters
Other
Proposal TypeThe type of proposal. Required. One of the following categories must be selected:
Regular
Large
Progress Report (only for continuing multi-year large programs)
Grants for 'Regular' proposals will average $50K-$80K, with a firm ceiling of
$100K, and for 'Large' proposals the grants will average $100K-$200K per year,
with a firm ceiling of $200K per year. The anticipated proportion of 'Large'
project allocations is noted in the Fermi Amendment to the ROSES NRA.
Requested Project DurationSpecify the number of years you are requesting support for this project. For 'Regular' proposals (as specified in the Proposal Type field) one or two years may be requested. For 'Large' projects, up to three years may be requested. For a 'Progress Report', either do not specify anything or select the 'Progress Report' option. Refer to the FSSC web site for detailed guidelines on multi-year proposals.Observation TypeThe intended type/purpose of your proposal's research program. The categories are:
Correlated
Fermi Data Analysis
Pointed
Theory
Progress Report (only for continuing multi-year large programs)
'Pointed' proposals must include one or more target forms.
'Correlated' proposals should include one or more target forms
in most cases, but that is not a strict requirement.
'Progress Report' proposals should not have any target forms.
Suzaku Joint ProposalSpecify whether or not the proposal is part of the joint proposal program with Suzaku by clicking the checkbox. If specified, please add at least one target form in order to specify the particulars of the Suzaku observation(s). Joint Suzaku proposals require a one-page appendix to the four-page (or six page in the case of Large projects) science justification text describing technical details of the desired Suzaku observations. Refer to NASA's Suzaku U.S. Guest Observer Facility for more information on Suzaku's instruments and observing capabilities.NRAO Joint ProposalSpecify whether or not the proposal is part of the joint proposal program with the NRAO by clicking the checkbox. If specified, please add at least one target form in order to specify the particulars of the NRAO observation(s). Note that the joint proposal program can award a maximum of 200 hours on NRAO facilities for any single proposal. Joint NRAO proposals require a one-page appendix to the four-page (or six page in the case of Large projects) science justification text that describes the technical details of the desired NRAO observations.NOAO Joint ProposalSpecify whether or not the proposal is part of the joint proposal program with the NOAO by clicking the checkbox. If specified, please add at least one target form in order to specify the particulars of the NOAO observation(s). Joint NOAO proposals require a one-page appendix to the four-page (or six page in the case of Large projects) science justification text that describes the technical details of the desired NOAO observations.High-End Computing Joint ProposalSpecify whether or not the proposal is part of a joint proposal program for high-end computing resources by clicking the checkbox. Refer to the Fermi Amendment to the ROSES NRA for details.Arecibo Joint ProposalSpecify whether or not the proposal is part of the joint proposal program with Arecibo by clicking the checkbox. If specified, please add at least one target form in order to specify the particulars of the Arecibo observation(s). Joint Arecibo proposals require a one-page appendix to the four-page (or six page in the case of Large projects) science justification text that describes the technical details of the desired Arecibo observations.VERITAS Joint ProposalSpecify whether or not the proposal is part of the joint proposal program with VERITAS by clicking the checkbox. If specified, please add at least one target form in order to specify the particulars of the VERITAS observation(s). Joint VERITAS proposals require a one-page appendix to the four-page (or six page in the case of Large projects) science justification text that describes the technical details of the desired VERITAS observations.Principal Investigator TitleYour title (Dr., Ms., Mr., Prof.). The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.First NameYour first name. Up to 30 characters are allowed. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Middle Name or InitialIf you like, you may add your middle name or initial(s). Optional. Up to 30 characters are allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Last NameYour last name (surname). Up to 30 characters are allowed. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.DepartmentThe name of your department at your institution. Up to 60 characters are allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.InstitutionYour institutional affiliation. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Address 1The first line of your institution's address, e.g., the street name, any number within it, etc. Up to 60 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Address 2The second line of your institution's address, if needed. Up to 60 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.City/TownYour city or town. Up to 30 characters. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.State/ProvinceThe name of the state/province/prefecture in which your institution is located. Up to 30 characters. Required. For states in the U.S., please use USPS-standard, two-letter abbreviations. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Zip/Postal CodeThe postal code, ZIP code, or equivalent of your institution. Up to 10 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.CountryThe name of the country in which your institution is located. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission. If your country is not listed, please contact the RPS Help Desk.Telephone NumberYour telephone number, plus any extension. Please include the international prefix if appropriate. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.Fax NumberYour fax number, if available. 24 characters allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.E-mail AddressYour e-mail address. Up to 60 characters. Required. An e-mail receipt will be sent to this address within 24 hours of the electronic submission of your proposal, if the e-mail receipt option is checked in your ARK user profile. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.General FormThis section contains fields for details about your collaborators, if any, and additional contact information, as well as the anticipated budget and NASA FTE commitment. Up to 15 Co-Investigators can be specified.Co-Investigator First NameThe first name of each Co-Investigator. Up to 20 characters.Co-Investigator Last NameThe last name of each Co-Investigator. Up to 20 characters.Co-Investigator InstitutionThe institution for each Co-Investigator. Up to 60 characters. Please refer to the List of Institutions Recognized by RPS and use the official name of the institution wherever possible.Co-Investigator CountryThe country for each Co-Investigator. If a country is not listed, please contact us at the RPS Help Desk and request that it be added to the list.Co-Investigator E-mail AddressThe e-mail address for each Co-Investigator. Up to 60 characters.Additional Co-Investigators Listed in Science Justification?If you have more than 15 Co-Investigators, you may specify additional Co-Investigators in the PDF technical/scientific/management justification that you will upload after successful electronic submission of your proposal.Contact First Co-Investigator?Flag indicating if the first Co-I listed is also a contact person in cases where the PI cannot be reached. The default is no.Telephone Number of First Co-InvestigatorIf you specified that the first Co-I is a contact person, then specify the telephone number of the first Co-I. Up to 24 characters.Receive Your Peer Review Evaluation by E-mail?If you select "Yes", you will receive a copy of the peer-review evaluation report via e-mail. If you select "No", you will receive a printed copy via regular postal mail. NASA policy generally requires that sensitive materials be mailed rather than e-mailed; so by selecting "Yes" you are agreeing to a waiver of that requirement regarding your proposal evaluation.NASA FTE CommitmentThe number of Full-Time Equivalent (FTE) NASA civil servants (in units of years) that would be supported by this proposal, if approved. This may be a fraction or zero. This information is collected for NASA records only and does not affect acceptance of the proposal. Example: If two Co-Is are NASA civil servants and each will be supported for 10% of their time with this grant during this proposal cycle, then enter 0.2000 (0.10 + 0.10) for this field. Required.Work Plan FormsThese forms are required for all proposal types, but especially if you intend to submit a stage II (budget) proposal (assuming the success of your stage I science proposal) or if you are requesting continuation of a previously approved multi-year project (a "Progress Report"). This is NOT to be an institutionally endorsed budget, and it should NOT include or reveal information regarding any institutional overheads or salaries of individual investigators. It is intended to aid the peer review committee and NASA in evaluating the scope of the proposed effort. The information entered in this form, although much less detailed, should be consistent with the detailed budget request that successful proposers will be solicited to submit at stage II. Cost will not be a major factor in the evaluation of stage I science proposals to the Fermi program. For "Progress Report" submissions, the Work Plan and Anticipated Schedule forms pertain to activities planned for the remaining year(s) of the project. If you do not intend to submit a stage II (budget) proposal, please enter zeroes for all the FTE and cost fields in addition to the Maximum Budget Request field(s), but you should still complete the Anticipated Schedule section. Target Form(s)This section contains the details that need to be filled in for each different target. 'Correlated' (in most cases) or 'Pointed' observation proposals, as well as joint proposals for observations, should include at least one completed target form.Target NameThe commonly accepted name for the object. Up to 20 characters. Required. Please use standard names for known targets (e.g., NGC 2237 or Eta Car).Target DescriptionA description of the target. Up to 255 characters.R.A.The J2000 right ascension of the source. The value can be entered in either sexagesimal format (HH MM SS.SS — hours, minutes, seconds, separated by spaces) or decimal degrees format (DDD.DDDD). If you enter the value in sexagesimal format, it will be converted to decimal degrees format when you submit. Note: If you are proposing to observe a generic Target of Opportunity (e.g., new supernovae) whose position is unknown at the time of proposal submission, please specify "0.0" for both the R.A. and Dec. fields. Required.Dec.The J2000 declination of the source. The value can be entered in either sexagesimal format (±DD MM SS.S — an optional sign, either + or -, followed by the degrees, minutes, and seconds, separated by spaces) or decimal degrees format (±DD.DDDD). If you enter the value in sexagesimal format, it will be converted to decimal degrees format when you submit. If you do not specify the sign, it is assumed to be positive. Note: If you are proposing to observe a generic Target of Opportunity (e.g., new supernovae) whose position is unknown at the time of proposal submission, please specify "0.0" for both the R.A. and Dec. fields. Required.LAT Pointed ObservationsSpecify whether or not the target should be observed by pointing the LAT by clicking the checkbox.RemarksAny relevant comments you wish to make regarding the target or its observation. Up to 500 characters. |


