Swift Cycle 8 Guest Investigator Program Information
Swift's Guest Investigator (GI) Program, part of NASA Headquarters' Research Opportunities in Space and Earth Sciences (ROSES) Announcement, provides opportunities for Principal Investigators (PIs) to carry out basic research relevant to the Swift Gamma-Ray Burst (GRB) mission. Cycles 1 and 2 were GRB-project funding-only cycles, for theory (GRB and non-GRB), ground-based follow-up and new Swift data analysis projects. Cycle 3 included a limited Target of Opportunity (ToO) program on non-GRB targets, triggered by astrophysical events. Cycle 4 expanded the observing program to include non-ToO observations of compelling, non-GRB targets. Cycles 5 and 6 added opportunities for correlative observations of high redshift GRBs, monitoring and Fill-in targets, and was conducted as a 2-phase review. Cycle 7 provided ToO opportunities for GRBs discovered by other space-based missions or ground-based instruments and fewer restrictions on monitoring programs. Cycle 8 retains all these elements, while adding new ones as outlined below.
Proposals are due September 28, 2011, 4:30PM EDT (8:30PM GMT).
Jump to:
- New for Swift Cycle 8 - changes from the Swift Cycle 8 program
- What has not changed for Swift Cycle 8
- Swift Cycle 8 Announcement - including NRA, amendments, and Proposers' Guidebook
- Properties of the Swift GI Program PLEASE READ
- Schedule and Checklist of Required Items for a complete Swift proposal submission
- Supporting Materials for submitting Swift proposals, including abstracts from previous Swift cycles (accepted proposals) for reference and software, response matrices, count rate simulators for Swift simulations
- Getting Help
- How to become a Cycle 8 Peer Reviewer
New for Cycle 8:
-
New "Large Programs"
Proposal Category:
Proposals requesting more than 100 targets or more than 100 ks total exposure time are defined as Large Programs. A total of up to 1 Ms exposure time has been reserved for Large Programs (in addition to the allocations in other proposal categories), subject to the submission of proposals of high scientific merit.
-
Funding (U.S. PIs only):
- 1) No funding will be provided for proposals in the "Fill-in" category.
- 2) There is no limit on the number of fill-in targets a proposer can submit (previously: 50).
It is anticipated that approximately $700K will be available through this solicitation for the support of around 25 proposals at a ~$30k average funding level. Proposals requesting more than the average budget will need to provide a detailed cost justification. As during previous cycles, the detailed cost evaluation will be deferred until Phase 2. The funding amount requested in the Phase 2 cost proposal may not exceed the amount proposed in Phase 1.
Fill-In Proposals:
Monitoring Programs: Monitoring programs are defined as programs requiring two or more observations (or "visits", where each "visit" is a scheduled observation of a particular target) of the same object. The total number of visits that will be permitted in Cycle 8 has been increased to 2,000 (Cycle 7: 1,500).
What has not changed compared to the previous Cycle:
-
Notices of Intent (NOIs): NOIs are not an option.
-
Cycle 8 is be a 2-Phase review: Phase 1 will consist of the
scientific/technical peer review of all proposals. PIs that are
successful in Phase 1 will be invited to submit detailed budgets
for review in Phase 2, provided the PI is eligble for funding
(i.e., is at a US institution).
No NSPIRES proposal submission during Phase 1: All proposals, whether for funding-only or for observation, will be submitted to ARK/RPS. Only Phase-2 budget proposals of accepted proposals will go to NSPIRES.
-
Time-Constrained Observations: Time-constrained
observations are defined as observations that have to be performed
within a certain time window. These can be ToOs or non-ToOs,
either monitoring or non-monitoring observations, but not Fill-in
observations. These include phase-constrained proposals,
coordinated observing campaigns with ground- or space-based
facilities, etc. Time-constrained observations are subject to the
following limits:
- The window duration must exceed 3 hours.
- The maximum number of time-constrained observations for Cycle 8 is 500.
- There are no restrictions on the maximum number of highest-
and high-prioriy ToOs that will be performed during Cycle 8.
For coordinated and constrained observations, it is the proposer's responsibility to inform the Swift Science Operations Team (by sending a ToO request) of the observing time window at least one week before observations commence.
Observation Length: Requested observing time is limited to between 1 ks minimum and 40 ks maximum per observation. Because Swift has no continous viewing zones, all observations longer than 2 ks are likely to be broken into several visits by the Swift science planners.
Page Limit for Proposals: Proposals for correlative GRB observations that intend to bring new or enhanced ground-based IR capabilities online have a page limit of 6 pages. Proposals in all other proposal categories have a 4 page limit. No supporting materals (e.g., CV, current and pending support, etc.) are permitted.
Templates: We encourage you to use the LaTeX template or MS Word template (for Word 2008 or Word 97) for the scientific part of the proposal (i.e., the written text component of the proposal). The style files needed to compile the LaTeX file can be found here.
Theory Proposals: Theory proposals are not restricted to GRB investigations and will be considered provided that they address the degree to which the investigations directly advance Swift science goals.
Budget Narrative: Proposers must submit a budget narrative that explains in sufficient detail how the proposed funds will be used to achive the goals outlined in the proposal. The budget narrative has a 1-page limit that will not count toward the above page limit.
GRB ToOs: Cycle 8 has the opportunity to propose for GRB ToOs that are detected with instruments other than Swift (e.g., MAXI, Fermi).
Changes to Swift GRB Operations: Cycle 8 allows proposals that request changes or additions to current Swift strategies to detect or observe GRBs or to perform innovate Swift GRB analysis. Proposals that request changes to Swift onboard capabilities or operational procedures may require special scrutiny during the review process and may require approval by the Swift Configuration Control Board before implementation. Investigators who consider such proposals need to consult with the Swift team prior to proposal submission.
Correlated GRB Observations: Proposals who request funding for GRB correlative observations need to clearly demonstrate in their proposal that such data will be rapidly made available to the public.
Special Consideration for correlative observations of high redshift GRBs: To encourage the development of rapid IR ground-based response to potentially high redshift GRBs, special consideration will be given to such projects. Proposals to bring new or enhanced ground-based IR capabilities online may require funding substantially above the average award (eg., in the ~$100k range of previous ROSES APRA awards). Such budget requests will be considered provided they are strongly justified. In the case of these proposals alone, proposers are allowed to exceed the $40k budget ceiling.
Estimates of ToO trigger probablity: In order to help both the reviewers and Swift's schedulers, the target forms for proposed Swift ToO observations require a realistic trigger probability for each source. This is the probability that the proposed source will meet its trigger criteria during Cycle 8.
UVOT Filter Justification: In an effort to conserve Ultraviolet/Optical Telescope (UVOT) filter wheel rotations, proposers who wish UVOT observations taken in filters other than "filter of the day" (either the U, UVW1, UVM2, or UVW2 filter that is chosen by the science planners on each paricular day) need to provide a strong justification for the choice of the filters. If no strong justification is provided, all observations will be performed in "filter of the day" mode.
Release of Funds: Funds will be released to successful
U.S. PIs after the start of FY13 (October 2012).
Swift Cycle 8 Announcement
| Document | Description |
|---|---|
| ROSES-2011 NRA | NSPIRES Web page with links to ROSES-2011 announcement and all amendments, plus links to NRA Proposers Guidebook, NASA Science Plan and more. |
| ROSES
2011
Appendix
D.5
"Swift
Guest
Investigator
Cycle 8" |
NSPIRES Web page with links to the ROSES-2011 Appendix D.5 with all details of the Swift Cycle 8 elements. |
Properties of the Swift GI Program
Investigations are to be carried out in the eigth year of Swift's public observations, i.e., April 2012 through March 2013.
What the Swift GI program is:
- US Swift PIs can receive funding to carry out GRB projects as well as limited non-GRB observations (ToO and non-ToO) with Swift.
- Swift proposers can carry out new GRB projects using Swift data.
- Swift proposers can carry out limited GRB ToO observations for GRBs that were detected with instruments other than Swift.
- Swift proposers can carry out follow-up observations of GRBs at other wavelengths.
- Swift proposers can carry out theoretical investigations of GRBs and non-GRBs.
- Swift proposers can carry out limited non-GRB ToO observations.
- Swift proposers can carry out limited pointed non-ToO observations.
- Swift proposers can carry out large programs requiring more than 100 targets or more than 100 ks exposure time per proposal.
- Swift proposers can request changes or additions to current Swift strategies to detect or observe GRBs.
- Swift proposers can perform innovate Swift GRB analysis.
- Swift funding proposals must be led by a U.S. PI, but can include (unfunded) foreign Co-Is. U.S. CoIs are not eligible for funds.
- Swift proposals requesting observations without funding can be led by a U.S. or non-U.S. PI.
- The Swift GI program is part of NASA Headquarters Research
Opportunities in Space And Earth Science 2011 (ROSES-2011).
What the Swift GI program is NOT:
- Swift proposers do not get proprietary data rights. All Swift data will be immediately public.
What's Available in Cycle 8:
| Time available for non-ToO targets: | 2 Msec |
| Time available for Fill-in targets: | 1 Msec |
| Time available for ToO targets: | 1 Msec |
| Time available for Large
Programs: (NEW) |
1 Msec |
| Total anticipated funding for
all GRB investigations and non-GRB observations: |
$700 k |
Proposal categories:
The table below gives the available proposal categories:
| Proposal Category |
Funding/Observation |
|
| 1. |
Theoretical GRB and non-GRB
Investigations |
Funding only |
| 2. |
Correlative GRB observations
involving new or enhanced IR capabilites for investigating
high-z bursts |
Funding only |
| 3. |
Other correlative GRB
investigations |
Funding only |
| 4. |
New Swift GRB Projects |
Funding only |
| 5. |
Swift ToO observations of GRB
or non-GRB targets |
Funding+observations |
| 6. |
Swift non-ToO observations of
non-GRB targets |
Funding+observations |
| 7. |
Swift Fill-in targets |
Observations onlu |
| 8. |
Large Programs (NEW) | Funding+observations |
Schedule for Swift Cycle 8:
| ROSES 2011 NRA Released: | February 18, 2011 |
| ROSES 2011 amended: |
July 14, 2011 |
| Notices of Intent due: | Option not available |
| Phase 1 Proposals Due: | September 28, 2011 4:30PM EDT (8:30PM GMT) |
| Phase 1 Proposal Peer Review: | Early December, 2011 |
| Phase 2 Proposals Due: | February 2012 |
| Swift Cycle 8 Begins: | April 1, 2012 |
| Swift Cycle 8 Ends: | March 31, 2013 |
Checklist of Required Items for a Complete Swift Proposal Submission:
Proposers are urged to read carefully the Description of the Swift Guest Investigator Program in the NASA Research Announcement NNH10ZDA001N. Below we distill the highlights.
- Register early: Before submitting a proposal, you must register with ARK/RPS. We suggest you do this well in advance, so you have plenty of time to familiarize yourself with the system and file your submission. ARK/RPS will be the ONLY system used for proposal submission during Phase 1 of Swift Cycle 8, both for funding-only proposals as well as those for funding+observation. Note: ARK is simply a new name for HEASARC's former "AKBAR" service; if you registered with AKBAR/RPS or ARK/RPS in a previous Swift Cycle, you do not need to register again.
- Notices of Intent: This option is not availabel for Cycle 8.
- Proposal Submission: Proposals are due September 28, 2011, 4:30PM EDT (8:30PM GMT). Late submissions will not be considered.
-
- Swift
ARK/RPS cover page and general forms, with title,
abstract, PI and Co-I information, and contact information.
Also, make sure you have filled in these items:
- "Proposal Type": select a proposal type from the provided menu.
- "Anticipated Total Budget": amount of funding you plan to request from NASA if your proposal is accepted. Should not exceed the average award amount (around $28K) unless strongly justified, except in special cases of correlative (IR) observations of high redshift GRBs. Note that any detailed budget you submit for Phase 2 must be less than or equal to the Anticipated Total Budget entered here.
- "NASA FTE Commitment": number of Full Time Equivalent (FTE) NASA civil servants that would be supported by this proposal, if approved. May be a fraction or zero. Collected for NASA records - does not effect acceptance of the proposal.
- A PDF file containing the text of your proposal, uploaded via
the Swift
ARK/RPS web site. Guidelines and instructions are
described in the 2011
NASA NRA Proposers Guidebook, and in Appendix
D.5
Swift
Guest
Investigator
Swift
Cycle 8.
The proposal PDF file submitted via ARK/RPS should only include:
- Scientific Justification (4 page limit, including figures,
tables, and references).
Important: proposals requesting funding should include a 1-page "Budget Narration" section that describes in sufficient detail how the funds would be spent and the scale of workforce needed to carry out the project. The Budget Narrative has a 1-page limit that does not count toward the 4-pages limit of the proposal.
- Note that proposals should have no PI Vita, current & pending support, or any other supporting documents.
- Scientific Justification (4 page limit, including figures,
tables, and references).
Pointed observation proposals (both ToO and non-ToO) must also include:
- Electronic submission of one or more Swift ARK/RPS target forms, containing RA & Dec of target, time requested, observing modes, constraints, and trigger criteria if applicable. Please see the Swift GI Program FAQ for details on what types of observations are permitted in Cycle 8. Note that a separate target form must be filled out for every proposed target.
Proposals must be received by September 29, 2010, 4:30PM EDT (8:30PM GMT). If you have difficulties submitting your proposal or have technical questions about the Swift mission, see our Getting Help section. Proposals submitted after the proposal deadline will not be considered.
Supporting Materials for Submitting Swift Proposals
- The Swift Technical Handbook contains information about the Swift mission, instruments, performance,and technical feasibility.
-
The 2011 NASA NRA Proposers Guidebook contains instructions and explanations of the process for submitting a proposal via NSPIRES.
-
The Appendix D.5 Swift Guest Investigator Swift Cycle 8 containing all Swift Cycle 8 program elements.
- Abstracts of Accepted Swift Proposals--- Proposers are
encouraged to read the abstracts of proposals accepted in
previous Swift cycles, to become familiar with the types of
projects that received funding and to avoid duplication of
effort.
- Abstracts of Swift Cycle 1 Accepted Proposals
- Swift Cycle 2 NSPIRES page with link to PDF file containing 2005 Selection List.
- Swift Cycle 3 NSPIRES page with link to PDF file containing 2006 Selection List.
- Swift Cycle 4 NSPIRES page with link to PDF file containing 2007 Selection List.
- Swift Cycle 5 NSPIRES page with link to PDF file containing 2008 Selection List.
- Swift Cycle 6 NSPIRES page with link to PDF file containing 2009 Selection List.
- Swift Cycle 7 NSPIRES page with link to PDF file containing 2010 Selection List.
- Software, response matrices, count rate simulators for Swift
simulations:
- Response matrices for simulations are available from the Swift Response Matrices Web page.
- The Web-based proposal aids WebPIMMS, Viewing, and WebSpec, along with other tools are available on the Swift Proposals and Tools page.
- The UVOT Bright Source Checker allows you to see if any sources "too bright" for safe UVOT viewing lie in your proposed field of view.
Getting Help
If you have problems with anything in ARK/RPS, please see the ARK/RPS Quick Help page or the Specific Help for Swift RPS page; questions about ARK/RPS should be sent to the RPS Help Desk.
If you have questions about the Swift GI program, see our Swift GI Program FAQ. If you don't find
the answer there, or have questions about the Swift instruments,
mission, or simulation tools, contact the Swift Help Desk via our
Feedback form.
How to become a Cycle 8 Peer Reviewer
The Swift Cycle 8 Peer Review will take place in the Washington DC area in early December 2011. The exact date and location are still to be determined at this point. Reviewers must have a PhD at the time of the Peer Review. If you feel you are qualified to be considered as a reviewer, please send an email to the HEASARC Peer Review Mailbox and mention that you are interested in being a reviewer for Swift Cycle 8.
If you have a question about Swift, please contact us via the Feedback form.