BASIC INSTRUCTIONS

Utilizing ARK, the Astrophysics Research Knowledgebase, a service of NASA's High Energy Astrophysics Science Archive Research Center, RPS provides a facility for filling out the INTEGRAL Stage 2 (budget) proposal forms.

In order to access the INTEGRAL Budget RPS web form, you must first create an ARK account and/or join the INTBUDGET group.

If you already have an ARK account, login first and select "Join Group" from the menu next to "INTEGRAL Budget RPS (INTBUDGET)" and then click on the Submit Changes button.

If you do not already have an ARK account, enter your e-mail address in the input field provided and click on the checkbox next to "INTEGRAL Budget RPS (INTBUDGET)" and then click on the Join ARK button. Check your e-mail and click on the activation code found therein. Fill out the ARK registration form and submit.

Next, proceed to the INTEGRAL Budget RPS web form and fill out the form. Refer to the form-specific instructions below if necessary. After you have filled out the form, click the Verify button to make sure you have entered the form information correctly. If the form does not validate, ARK/RPS will identify the reason(s) for non-verification, which you will need to correct. Once the form verifies successfully, a Submit button will appear, allowing you to submit the proposal to RPS.

You can also download an ASCII file containing the form data by clicking on the Save button. Form data can be uploaded to the form by using the Reload button. Note that the file format is the same as the format of the files generated by the Save button.

Immediately after clicking on the Submit button, go "Back" in your browser and click on either the PostScript, PDF, or LaTeX button to generate the specified file for printing your hard-copy submission forms. In most cases the PostScript or PDF file is all you will need.

Next, go to your Recent Activity page. Summary information for the proposal that you just submitted should be listed here, indicating that you have successfully submitted your INTEGRAL budget proposal forms to RPS.

Note: After submission and before the proposal deadline, you may still Modify or Discard your proposal using the appropriate buttons on the Recent Activity page.

Additional information on how to use RPS and the answers to some frequently asked questions can be found on the RPS Quick Help page.

Short descriptions of the forms and fields are below. The fields are listed in the same order as found on the web page. The labels for the fields in the web form will link to the appropriate field description below.

Cover Page

This section contains fields for the proposal number, title, abstract, and your personal details (name, address, telephone number, etc.).

ESA Proposal Number

The seven-digit number that was assigned to the ESA proposal after it was submitted in Stage 1. Required.

Associated ESA Observing Proposal Number (Data Rights Proposals Only)

The seven-digit number that was assigned to the ESA observing proposal with which your data rights proposal is associated. If your data rights proposals is associated with more than one observing proposal, please enter the proposal number for only one of them. Required only for data rights proposals.

Type of Submission

Specify whether the submission is a "Proposal Budget" or a "Budget Revision". During the Stage 2 submission period, you should select "Proposal Budget". If your budget was approved for funding following the Stage 2 deadline and you need to revise your budget, then specify "Budget Revision".

Type of Investigator

If you are the Principal Investigator of the INTEGRAL Stage 1 proposal and you are a member of some U.S.-based institution, specify "U.S. Principal Investigator". If the Principal Investigator of the INTEGRAL Stage 1 proposal was not from some U.S.-based institution and the U.S. Co-Investigators have elected you to be the lead U.S. Co-Investigator, then specify "Lead U.S. Co-Investigator of Foreign PI's Proposal". Note that, for associated (data rights) proposals in AO-7, funding is available if you are a stage-1 "U.S. Principal Investigator," but not if you are a stage-1 "Lead U.S. Co-Investigator on Foreign PI's Proposal."

Proposal Title

The title of the proposal. Up to 120 characters are allowed. Required.

Abstract

The scientific abstract of your proposal. 800 characters maximum. Abstracts exceeding this limit will cause an error. Required.

Principal Investigator Title

Your title (Dr., Ms., Mr., Prof.). The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

First Name

Your first name. 17 characters long at a maximum. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Middle Name or Initial

If you like, you may add your middle name or initial(s). Up to 12 characters allowed. Optional. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Last Name

Your last name (surname). Up to 27 characters are allowed. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Department

The name of your department at your institution. Up to 60 characters are allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Institution

The name of your institution, up to 60 characters. The signature on the 'general' page should be that of an administrator in the institution. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Street

The first line of your institution's address, e.g., the street name, any number within it, etc. Up to 60 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

City

Your city or town. Up to 32 characters. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

State

The name of the state in which your institution is located. Please use USPS-standard, two-letter abbreviations. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Zip Code

The ZIP code of your institution. Must be 5 digits. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Telephone Number

Your telephone number, plus any extension. 24 characters allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Fax Number

Your fax number, if available. 24 characters allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

E-mail Address

Your e-mail address. Up to 60 characters. Required. An e-mail receipt will be sent to this address within 24 hours of the electronic submission of your proposal, if the e-mail receipt option is checked in your ARK user profile. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

General Form

This section contains fields for details about your collaborators, if any, as well as such information as the Congressional district and Zip+4 extension of your institution. Up to 10 U.S. Co-Investigators are allowed. The printed form must be signed by both the Proposer and an administrator of his/her institution.

Zip+4 Extension

Your institution's Zip+4 extension. This is the last 4 digits of your institution's (9-digit) Zip+4 code. Make sure the Zip+4 extension agrees with the 5-digit Zip code from your ARK user profile. Required. Refer to http://www.usps.com/zip4/ to determine your Zip+4 extension.

Congressional District

You can go to http://www.house.gov/writerep/ to determine your institution's Congressional district. For example, Massachusetts's 8th district should be written as MA 8th. Required.

Institution CAGE Code

The CAGE Code is a code that identifies companies or institutions doing or wishing to do business with the Federal Government. The CAGE Code should be obtained from your institutional grants officer. Required.

For proposals with foreign PIs, you need to fill out:

Foreign Principal Investigator Title

The title (Dr., Ms., Mr., etc.) of the foreign PI - up to 12 characters. This does NOT refer to the PI's job description (e.g., "post-doc" would be incorrect). If you specified "U.S. Principal Investigator" for the "Type of Investigator", you should leave this field blank.

Foreign Principal Investigator First Name

The foreign PI's first name. 17 characters long at a maximum. If you specified "U.S. Principal Investigator" for the "Type of Investigator", you should leave this field blank.

Foreign Principal Investigator Middle Name or Initial

The foreign PI's middle name or initial. Optional. Up to 12 characters allowed. If you specified "U.S. Principal Investigator" for the "Type of Investigator", you should leave this field blank.

Foreign Principal Investigator Last Name

The foreign PI's last name. Up to 27 characters are allowed. If you specified "U.S. Principal Investigator" for the "Type of Investigator", you should leave this field blank.

Co-Investigator First Name

The first name of each Co-Investigator. 20 characters. You only need to specify Co-Investigators of U.S.-based institutions.

Co-Investigator Last Name

The last name of each Co-Investigator. 20 characters. You only need to specify Co-Investigators of U.S.-based institutions.

Co-Investigator U.S. Institution

The institution for each Co-Investigator. 60 characters. You only need to specify Co-Investigators of U.S.-based institutions.

Main Grant Form

This form contains details of the main grant (i.e., the grant of the U.S. Principal Investigator or lead U.S. Co-Investigator on a foreign PI's Stage 1 proposal). The printed form must be signed by both the Proposer and an administrator of his/her institution.

Administrator Name

Name of the administrator who will sign the form on behalf of the institution of the U.S. PI (or lead U.S. Co-I on a foreign PI's Stage 1 proposal). Up to 32 characters. Required.

Administrative Authority

Post or title of the administrator. 60 characters. Required.

Administrative Institution

Institution of the administrator. 60 characters. Required. This should be the same institution specified in your Cover Page form.

Main Grant Senior Researcher: FTE & Salary and Fringe Benefits

The full-time equivalent (FTE) of the senior researcher(s) working under the main grant is a required field. FTE is a measurement equal to one staff person working a full-time work schedule for one year. The salary and fringe benefits is the dollars per FTE. It is required if the FTE value is greater than zero. Thus, the direct labor cost for the senior researcher(s) is the FTE multiplied by the specified salary and fringe benefits amount.

Main Grant Junior Researcher: FTE & Salary and Fringe Benefits

The full-time equivalent (FTE) of the junior researcher(s) working under the main grant is a required field. FTE is a measurement equal to one staff person working a full-time work schedule for one year. The salary and fringe benefits is the dollars per FTE. It is required if the FTE value is greater than zero. Thus, the direct labor cost for the junior researcher(s) is the FTE multiplied by the specified salary and fringe benefits amount.

Main Grant Graduate Student: FTE & Salary and Fringe Benefits

The full-time equivalent (FTE) of the grad student(s) working under the main grant is a required field. FTE is a measurement equal to one staff person working a full-time work schedule for one year. The salary and fringe benefits is the dollars per FTE. It is required if the FTE value is greater than zero. Thus, the direct labor cost for the grad student(s) is the FTE multiplied by the specified salary and fringe benefits amount.

For assistance please contact the ARK Help Desk

Search: