BASIC INSTRUCTIONS

Utilizing ARK, the Astrophysics Research Knowledgebase, a service of NASA's High Energy Astrophysics Science Archive Research Center, RPS provides a facility for filling out the TESS proposal forms, as part of the ROSES NRA. Electronic submission of the proposal forms is required. The scientific/technical justification must also be submitted electronically, uploaded as a single PDF file after the initial submission of the electronic proposal forms. Please note that this PDF cannot exceed 10 MB in size.

In order to access the TESS RPS web form, you must first create an ARK account and/or join the TESS group.

If you already have an ARK account, login first and select "Join Group" from the menu next to "TESS RPS (TESS)" and then click on the Submit Changes button.

If you do not already have an ARK account, enter your e-mail address in the input field provided and click on the checkbox next to "TESS RPS (TESS)" and then click on the Join ARK button. Check your e-mail and click on the activation code found therein. Fill out the ARK registration form and submit.

Next, proceed to the TESS RPS web form and fill out the Cover Page and General forms as directed below. Targets, if required for your type of proposal, can be specified in two different ways:

(1) For longer target lists (more than ~50 targets), we recommend that you upload your targets as a comma-separated values (.csv) file after you have submitted your RPS web form. Each non-blank, non-comment line of the file you upload should be a comma-separated list of the following fields:

Some of these CSV fields are optional depending on whether you specify the TIC number or not; some fields are always optional. Refer to the descriptions of these fields below for details.

(2) For shorter target lists (fewer than ~50 targets), we recommend that you use the RPS target web forms. Target forms can be added to the RPS web form by using the interface controls at the end of the initially empty "Target Form(s)" section of the RPS web form or by using the Add Targets button at the top or bottom of the web page. The Add Targets button can be used to add blank targets or to upload a comma-separated values (.csv) file with the same format as described above. Do not confuse this feature with uploading the targets file after submitting your RPS form. Alternatively, after adding some blank target forms, you can use the Save button to download a plain text representation of the RPS form, which you can edit in your favorite text editor and then Reload into ARK. Note that the file format used by the Reload mechanism is the same as the format of the files generated by the Save button.

After you have filled out the form, click the Verify button to make sure you have entered the form information correctly. If the form does not validate, ARK/RPS will identify the reason(s) why it did not, which you will need to correct. Once the form verifies successfully, a Submit button will appear, allowing you to you to submit the proposal to RPS. Note that you must Verify successfully before the Submit button will be revealed and you must use the Submit to submit your proposal.

The PostScript, PDF, and LaTeX buttons can be used to generate formatted versions of the proposal forms. We recommend that PIs keep formatted copies of the forms for their personal records, but it is not a required part of the proposal submission process.

After clicking on the Submit button, go to your Recent Activity page. Summary information for the proposal that you just submitted should be listed here, indicating that you have successfully submitted your TESS proposal forms to ARK/RPS. You may now upload your scientific/technical justification in PDF format and/or your CSV target list (if applicable). From the Recent Activity page, click on the Files button next to the proposal you submitted, and then click on the Upload button and follow the instructions on that page. After you have successfully uploaded the required files for your proposal, you will have completed your RPS electronic submission.

Note: After submission and before the proposal deadline, you may still Modify or Discard your proposal using the appropriate buttons on the Recent Activity page. The Files button also enables you to Download, Discard, or Replace any file that you previously uploaded.

Additional information on how to use RPS and the answers to some frequently asked questions can be found on the RPS Quick Help page.

Short descriptions of the forms and fields are below. The fields are listed in the same order as found on the web page. The labels for the fields in the web form will link to the appropriate field description below.

FORM/FIELD-SPECIFIC INSTRUCTIONS

Cover Page

This section contains fields for the proposal title, the type of proposal, the proposal abstract, and information about the Principal Investigator of the proposal, such as name, institution, address, telephone number, etc.

Proposal Type

Specify one of the following types of proposals that best describes your proposal. Required.
     1a-Exoplanet Investigations Using Only 2-Minute Data
     1b-Exoplanet Investigations Using Both 2-Minute Data and FFI
     2-Exoplanet Investigations Using Only FFI
     3a-Astrophysics Investigations Using Only 2-Minute Data
     3b-Astrophysics Investigations Using Both 2-Minute Data and FFI
     4-Astrophysics Investigations Using Only FFI
     5-Novel TESS Planet Confirmation Techniques and/or Algorithms

Note: You can only specify a list of targets to observe if your proposal type is 1a, 1b, 3a, or 3b.

Subject Category

Specify one of the following categories that best describes the targets of your proposal. Required.
     1-Exoplanets
     2-Stellar Astrophysics
     3-Extragalactic Astrophysics
     4-Solar System Objects
     5-Other
     N/A (not applicable, use for Proposal Type 5)

Proposal Title

The title of the proposal. Up to 120 characters are allowed. Required.

Abstract

800 characters maximum. Abstracts exceeding this limit will cause an error and must be shortened. Please do not use special characters or LaTeX markup in the abstract. Required.

Do you have target(s) to observe?

Specify whether or not your proposal has targets to observe and how you plan on specifying those targets. Required.
  • If your proposal does not have any targets or does not require targets, select "No, not applicable (N/A)."
  • For shorter target lists (fewer than ~50 targets), we recommend that you use the web forms to specify your targets. If you decide to specify your targets in this manner, select "Yes, the target(s) will be specified using the web FORMS below (recommended for fewer than ~50 targets)."
  • For longer target lists (more than ~50 targets), we recommend that you upload your targets as a comma-separated values (.csv) file after you have submitted your proposal web form. If you decide to specify your targets in this manner, select "Yes, the targets will be UPLOADed as a .csv file after submission of these forms (recommended for more than ~50 targets)."

Note: You can only specify a list of targets to observe if your proposal type is 1a, 1b, 3a, or 3b.

Is this a Target(s) of Opportunity (ToO) proposal?

Specify whether you are proposing to observe Target(s) of Opportunity (ToOs) by ticking the checkbox. If yes, then all of the targets in your proposal must be ToOs.

Effort Level

U.S.-based PIs who request funding through this opportunity should select either "Small" (for the majority of investigations, expected to average $50,000 per award) or "Large" (up to $200,000 per award). "Large" proposals must provide a compelling argument for the higher effort level, such as complex analysis, specialized software development, or a large number of targets. PIs who do not plan to request funding or are not eligible to request funding should select "N/A." Required.

Principal Investigator Title

Your title (Dr., Ms., Mr., Prof.). The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

First Name

Your first name. Up to 30 characters are allowed. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Middle Name or Initial

If you like, you may add your middle name or initial(s). Optional. Up to 30 characters are allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Last Name

Your last name (surname). Up to 30 characters are allowed. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Department

The name of your department at your institution. Up to 60 characters are allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Institution

Your institutional affiliation. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Address 1

The first line of your institution's address, e.g., the street name, any number within it, etc. Up to 60 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Address 2

The second line of your institution's address, if needed. Up to 60 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

City/Town

Your city or town. Up to 45 characters. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

State/Province

The name of the state/province/prefecture in which your institution is located. Up to 30 characters. Required. For states in the U.S., please use USPS-standard, two-letter abbreviations. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Zip/Postal Code

The postal code, ZIP code, or equivalent of your institution. Up to 10 characters. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Country

The name of the country in which your institution is located. Required. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission. If your country is not listed, please contact the RPS Help Desk. Note:: Bilateral collaborations between scientists affiliated with institutions from the USA and the People's Republic of China (PRC) are not allowed by United States Federal law. Multilateral collaborations that involve scientists from institutions in the USA, the PRC, and other countries are allowed, however. Refer to the PRC FAQ for ROSES for details.

Telephone Number

Your telephone number, plus any extension. Please include the international prefix if appropriate. Up to 24 characters allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

Fax Number

Your fax number, if available. 24 characters allowed. The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

E-mail Address

Your e-mail address. Up to 60 characters. Required. If the e-mail receipt option is checked in your ARK user profile, an e-mail receipt will be sent to this address within 24 hours of the electronic submission of your proposal (usually much sooner). The value for this field comes from your ARK user profile. If it is incorrect, update your ARK user profile prior to proposal submission.

General Form

This section contains fields for details about your collaborators, if any, and additional contact information. Up to 15 Co-Investigators can be specified.

Co-Investigator First Name

The first name of each Co-Investigator. Up to 20 characters.

Co-Investigator Last Name

The last name of each Co-Investigator. Up to 20 characters.

Co-Investigator Institution

The institution for each Co-Investigator. Up to 60 characters. Please refer to the List of Institutions Recognized by RPS and use the official name of the institution wherever possible. Note: If your Co-I's institution is not among those listed, please contact the RPS Help Desk and request that it be added to the list. Such requests are typically answered within 24 hours, excluding weekends and U.S. Federal holidays.

Co-Investigator Country

The country for each Co-Investigator. If a country is not listed, please contact us at the RPS Help Desk and request that it be added to the list. Note: Bilateral collaborations between scientists affiliated with institutions from the USA and the People's Republic of China (PRC) are not allowed by United States Federal law. Multilateral collaborations that involve scientists from institutions in the USA, the PRC, and other countries are allowed, however. Refer to the PRC FAQ for ROSES for details.

Co-Investigator E-mail Address

The e-mail address for each Co-Investigator. Up to 60 characters.

Contact First Co-Investigator Listed Above?

This checkbox is used to indicate whether or not the first Co-Investigator listed is also a contact person in cases where the Principal Investigator cannot be reached. The default is to contact only the Principal Investigator.

Telephone Number of First Co-Investigator

Telephone number of the Co-Investigator that should be contacted. Up to 24 characters. Be sure to include the international code if outside the United States. Only enter a value for this field if you specify that the first Co-Investigator should be contacted.

Target Form(s)

This section contains the details that need to be specified for each different target to be observed.

TIC Number

If the target is found in the TESS Input Catalog (TIC), enter the TIC number (ID) here. Otherwise, leave this field blank.

R.A.

The J2000 right ascension of the source. If you use the web forms, the value can be entered in either sexagesimal format (HH MM SS.SS — hours, minutes, seconds, separated by spaces) or decimal degrees format (DDD.DDDDD). If you enter the value in sexagesimal format, it will be converted to decimal degrees format when you submit. Note: If you are proposing to observe a target whose position is unknown at the time of proposal submission (e.g., a solar system object or a generic Target of Opportunity out of a class/sample of potential targets), please specify "0.0" for both the R.A. and Dec. fields. Required unless the TIC number is specified.

Dec.

The J2000 declination of the source. If you use the web forms, The value can be entered in either sexagesimal format (±DD MM SS.S — an optional sign, either + or -, followed by the degrees, minutes, and seconds, separated by spaces) or decimal degrees format (±DD.DDDDD). If you enter the value in sexagesimal format, it will be converted to decimal degrees format when you submit. If you do not specify the sign, it is assumed to be positive. Note: If you are proposing to observe a target whose position is unknown at the time of proposal submission (e.g., a solar system object or a ToO out of a class/sample of potential targets), please specify "0.0" for both the R.A. and Dec. fields. Required unless the TIC number is specified.

Proper Motion-R.A.

The right ascension component of the J2000 proper motion of the source. The value should be at most ±2000.0 milliarcseconds per year (mas/yr). This field is optional. If the TIC number is provided, the proper motion values from the TIC will be used. If the TIC number is not provided, specifying the value is recommended; however, the value is assumed to be zero if left blank.

Proper Motion-Dec.

The declination component of the J2000 proper motion of the source. The value should be at most ±2000.0 milliarcseconds per year (mas/yr). This field is optional. If the TIC number is provided, the proper motion values from the TIC will be used. If the TIC number is not provided, specifying the value is recommended; however, the value is assumed to be zero if left blank.

TESS Magnitude

The magnitude of the target in the TESS bandpass, which is centered on the Cousins I band but broader. The value should be between -2.000 and 30.999. Required unless the TIC number is specified.

Target Name

The preferably common name of the object to be observed. Up to 30 characters. Required unless the TIC number is specified, and recommended even if the TIC number is specified if a specific target is discussed in the proposal text using the common name. Please use standard names of known targets (e.g., NGC 2237 or Eta Car) whenever possible.

Extended?

If the target is sufficiently extended that it might require a larger subimage than for point sources, indicate "Yes." Specifically, we recommend that sources larger than 2 TESS pixels (or about 40 arcseconds) be flagged as extended.

Special Handling?

Indicate "Yes" if the target is a solar system object or if it is a bright source (TESS magnitude < 7.5) that requires a large subimage.

Remarks

If either the Extended or Special Handling flags are indicated, supply additional details (source extent, total movement during the relevant sector, etc.) here. For ToOs, give specific trigger criteria (e.g., "supernovae with peak magnitudes brighter than 16.0 discovered within three months of sector"). Up to 200 characters are allowed.